User Guide

Receipts OnHand turns a messy pile of receipts into an organized, searchable expense record. An AI that runs entirely on your device reads each receipt, and everything it writes goes into a plain folder you choose and own. There is no account, no server of ours that your data goes to, and nothing is uploaded.

How it works#

1. Add a receipt: photograph it, share it, print it, or drop in a file. If there's no receipt to add, type the expense in by hand instead.
2. The app reads it, on your device: merchant, date, total, tax, and more. Nothing is sent anywhere.
3. You check what it read: new receipts wait in Review until you confirm them. Nothing is filed behind your back.
4. You get plain files: one small text file per receipt, with the original image or PDF beside it, in your folder. The app builds a fast search index from those files and can rebuild it any time. Your files are the source of truth, not a hidden database.

We call this storage model BYOS (Bring Your Own Storage): you decide where the folder lives, and that decides whether your receipts stay on one device or follow you everywhere.

What it costs#

Everything is unlocked for fourteen days. Not a demo, not a watermark, not a capped number of receipts. The whole app, on iPhone, iPad and Mac, from the first time you open it.

After fourteen days, one thing stops: the app reading receipts for you. Photographing a receipt, sharing one in, dropping a file, printing to the app and the watched folder all need the purchase. Everything else keeps working, forever.

One purchase unlocks it permanently. It is not a subscription: there is nothing to renew, nothing to cancel, and nothing that expires. One purchase covers iPhone, iPad and Mac together, and it works with Family Sharing. The price is shown on the App Store and in the app, under Settings ▸ Purchase, which is also where Restore Purchases lives.

Free forever, whether you buy or not#

• Every receipt you have already captured. Plain Markdown in your own folder, readable in Obsidian or any text editor, for as long as you keep it.
• Typing an expense in by hand. Entering what you spent is data entry, not something the app works out for you, so it is never part of the purchase.
• Browse, with search, every filter, and the Reviewed, Pending and Archived views.
• Reports: every total, every date scope including fiscal year, the merchant, client and project breakdowns, year over year, the period comparison, and tap-to-drill-through into Browse.
• CSV export, with the column chooser, the date range, include-archived, the receipt-image link column, and the images exported as a bundle.
• Opening and editing existing receipts, archive, restore, and conflict resolution.
• As many separate data sets as you like, with switching between them.
• Categories: the suggested packs, and as many of your own as you like.
• Obsidian interop and the Bases starter pack.
• The Mac app for all of the above, including the full table, sortable columns and inline editing.

What the purchase covers#

The app running a receipt reader on your behalf, wherever you start it from:

• The camera, one receipt or a batch.
• The share sheet, on every platform.
• Dragging files in, File > Import, and the Dock.
• Print to Receipts OnHand, from anything that can print.
• The watched folder.
• Shortcuts, Siri, Spotlight, and Finder Services.

That is one thing reached a dozen ways. There is no second tier above it, and nothing else is held back.

The fourteen days#

The trial starts the first time you open the app, on every platform. Each device you install it on starts its own fourteen days, so trying it on the Mac later doesn't cost you the days you spent on the iPhone. It needs no card, no account and no sign-up. It is not a subscription and does not turn into one. When it ends, nothing is charged and nothing is taken away.

Receipts you print, drop, or scan into a watched folder after it ends are not lost and not rejected. They sit exactly where you put them, the app tells you how many are waiting, and they are read the moment you buy. Nothing has to be imported a second time.

What the purchase never covers#

Your data, your fields, and the files in your folder. Every field stays free to record, edit, filter and export, client and project included. Your receipts are plain files in a folder you chose, so nothing is ever locked in, and everything you record stays readable whether you buy or not.

If a version 2 ever ships that is worth paying for, it will be its own purchase, and anyone who skips it keeps every feature they already had, permanently.

Your first few minutes#

Setup is the same idea on both platforms, in a slightly different order: on iPhone and iPad the app walks you through it step by step, while on the Mac it asks for a folder, then offers the model download from the main window.

1. The welcome screens (iPhone and iPad)#

A short intro you can swipe straight through. The last panel is where you choose your folder, and it links to this guide. On the Mac the app opens straight to "Where should Receipts OnHand store your data?".

2. Choose your folder#

This is the one real decision, and you can change it later.

• Local and private: pick "On My iPhone/iPad", or any ordinary folder on your Mac. Nothing ever leaves the device.
• Synced: pick a location inside a service like iCloud Drive, Google Drive, Dropbox, OneDrive, Box or Nextcloud, and every device you use (including the Mac app) can share the same receipts.

Receipts OnHand creates a folder named Receipts OnHand inside whatever location you pick.

Not sure? Tap "Not sure what to choose?" on that screen. It explains, in plain language, exactly what ends up in the folder and lays out the trade-off between synced and local. The same explainer lives permanently at Settings ▸ Help ▸ Where your receipts live (on Mac, also Help ▸ Where Your Receipts Live).

Once you've picked, the app tells you what it can work out about that location, for example "This folder is inside iCloud Drive." It is deliberately careful here: it can only see where the folder is, never whether a sync service is actually running or up to date, and it says so. If it can't recognize the location it says "we can't tell" rather than guessing. Nothing in the app backs your receipts up for you.

3. Set up your categories (optional)#

Tell the app what you track (freelance, small business, employee expenses, personal, plus your line of work) and it proposes a matching set of categories. Turn off anything you don't want, type your own, or skip and start with the basic set.

You can run the same picker again later: in Settings, open Categories and choose Add suggested categories (on Mac, Add Suggested…). It only ever adds: it never removes or reorders the categories you already have.

4. Download the receipt reader (one time, about 1.5 GB)#

The AI that reads receipts runs on your device, so the app has to fetch it once. It's about 1.5 GB, in two files. On a typical broadband or good Wi-Fi connection expect roughly one to five minutes; a slow connection will take longer.

On iPhone and iPad this is a step in setup. On the Mac it's a panel that appears in the main window the first time you get there, and you can also reach it from File ▸ Set Up Receipt Model… or Settings ▸ Receipt scanning.

Worth knowing:

• Wi-Fi is recommended. On iPhone and iPad, if you're on cellular the app asks first and offers to wait for Wi-Fi.
• It resumes. You can pause it, and an interrupted download picks up where it left off rather than starting over.
• It's checked. Each file is verified against a checksum. A download that doesn't match is discarded rather than installed.
• If it fails, the message says why: your connection, no reachable download source, or a file that failed its integrity check. Each has a different fix. If the download simply won't work for you, Add manually… lets you install the two model files from disk instead.
• Until it's installed, receipts aren't read. You can still set everything else up. On a Mac, receipts printed or dropped into a watched folder wait quietly and are added as soon as the model is ready.
• On iPhone and iPad you can remove the model later (Settings ▸ Parser ▸ Model ▸ Free up space) and download it again whenever you need it.

5. "You're all set"#

Setup ends on a confirmation screen with one obvious button: Start capturing receipts on iPhone and iPad, Start using Receipts OnHand on the Mac. It also offers a one-minute walkthrough of the whole loop: add a receipt, check what it read, find it again, see the totals.

The walkthrough is never forced, and it isn't a one-shot: replay it any time from Settings ▸ Help ▸ How Receipts OnHand works (on Mac, also Help ▸ Receipts OnHand Tour). It ticks off the steps you've genuinely done in the app and opens at the first one you haven't.

On iPhone and iPad there's also a small First steps card at the top of the Review tab (capture, review, find it in Browse). It checks itself off as you go and disappears for good when you're done. You can dismiss it at any time.

Where your data can live#

Any location that shows up in the iOS Files app, or any folder on your Mac, can hold your receipts.

Tips for synced folders

• In the provider's app, mark the Receipts OnHand folder available offline if you'll be capturing without a connection. Receipts are written locally and sync when the provider syncs.
• Don't rename or move the Receipts OnHand folder while the app is set up to use it. If you do, point the app at its new home (Settings ▸ Storage ▸ Data sets on iPhone and iPad, Settings ▸ Data sets on Mac).
• One device editing at a time is the happy path. If two devices edit the same receipt while offline, the app spots the conflict once the files sync and walks you through it: keep one version, keep the other, or merge them field by field. Nothing is silently lost.

Getting receipts in#

Every route here except the last one hands a receipt to the app to read, which is what the purchase covers, on every platform, with the fourteen-day trial open from the first launch. There are no separate gates: buy once and all of them work. Anything that arrives while the app is locked waits where you put it rather than being rejected, and is read the moment you buy.

The last one, Typing one in by hand, is never part of the purchase.

iPhone and iPad#

• Camera: the round + button on the Review or Browse tab. Frame the receipt, drag the corners to crop if you want, then choose:
  • Send to AI: read it now.
  • Capture another: queue this one and go straight back to the camera. A "N queued" badge counts the batch as it builds, and Send to AI sends the whole lot. Each receipt becomes its own entry.
  • Retake: throw away the shot and try again.

  Backing out of the camera discards anything you haven't sent yet.

• Photos: the Photos button on the camera screen picks an existing photo or screenshot.
• Share sheet. From Photos, Mail, Safari, Files, anywhere: Share ▸ Receipts OnHand. Images and PDFs both work. A notification appears; tap it to jump straight to Review. If you don't, the receipts are read the next time you open the app.
• Shortcuts, Siri, and Spotlight: the app provides an Add Receipt action. Hand it one or more images or PDFs and they're parsed and land in Review. Ask Siri "Add a receipt to Receipts OnHand", run it from Spotlight, or build it into a shortcut. In the Shortcuts editor the action picks up the previous step's output automatically, so "Make PDF → Add Receipt" works without wiring anything up by hand. The reply tells you how many receipts were actually added, so a file that isn't an image or PDF is reported rather than silently dropped.

Mac#

• Drag and drop: drop a receipt image or PDF anywhere on the app window, or onto the app's Dock icon.
• File ▸ Import Receipts… (⌘I) for a batch.
• Menu-bar icon: a small Receipts OnHand icon in the menu bar with a drop zone, an Import… button, and Paste for a receipt image on the clipboard.
• Share menu. From Finder, Preview, Quick Look (select a file, press Space, use the share button), Photos, and anywhere else with a Share menu: choose Receipts OnHand.
• Services menu: right-click a receipt image or PDF in Finder, or use any app's App ▸ Services submenu, and choose Add to Receipts OnHand. It works whether or not the app is already running. (macOS caches this menu; after installing a new version you may need to log out and back in before the item appears.)
• Shortcuts, Siri, and Spotlight: the same Add Receipt action as on iPhone.
• Watched inbox: pick a folder in Settings ▸ Watched inbox ▸ Choose folder… and anything dropped into it is added automatically, within a few seconds, without you touching the app. It's an excellent scanner target. See "When a receipt doesn't show up" below for what the _processed and _failed folders inside it mean. Each data set can watch its own folder, and a folder is only swept while its data set is the active one.
• Print straight into the app. Most emailed receipts and order confirmations are a web page, not a file, and printing is the shortest route in. Set it up once:
  1. Set up a watched inbox as above.
  2. In Finder, make an alias of that folder (right-click ▸ Make Alias).
  3. Move the alias into ~/Library/PDF Services (in Finder, press ⇧⌘G and paste that path; create the folder if it isn't there).
  4. Rename the alias to Receipts OnHand: that's the name you'll see in the menu.

  Now every print dialog on the Mac has a Receipts OnHand item in its PDF ▾ menu: ⌘P, choose it, and the receipt appears in Review within a few seconds without you touching the app. Point the alias at the folder, never at the app itself. Per-browser steps (Chrome and Firefox show their own print sheet first) are in the companion guide, Print a receipt straight into Receipts OnHand.

The watched inbox, the Services menu, and print-to-inbox are Mac only. Camera capture is iPhone and iPad only.

Typing one in by hand#

Not every expense comes with a receipt. Some are never issued, some get thrown away, and some are just a line on a card statement. So the app lets you write one down yourself, with nothing to photograph:

• iPhone and iPad: the No receipt button, next to the camera button on both Review and Browse, and on the camera screen itself.
• Mac: the No receipt button in the Review toolbar, or File ▸ Add Without a Receipt (⇧⌘N).

You get a blank draft dated today, in your default currency and category, and it lands in Review like any other. Fill in the merchant and the amount, add whatever else you want, and Confirm. Back out and nothing is kept.

This is never part of the purchase. Typing is your data entry, not the app working something out for you, so it stays available on every platform whether you have bought the app or not, and whether the fourteen days have run out or not. There is no limit on how many you enter.

Reviewing#

New receipts land in the Review tab (on Mac, the Review pane, ⌘1) with everything the AI extracted. Check the fields, fix anything it got wrong, pick a category, and Confirm. Until you do, the receipt stays in the queue marked as needing review.

• The app learns. As you confirm receipts from the same merchant, it starts filling in the category you keep choosing.
• "Parsing 1 of 3…" appears at the top the moment a batch starts and counts through it, whether the receipts came from the camera, a share, or a folder. A single receipt reads "Parsing 1 of 1…", so you always see that something is happening.
• 🧾 Today's Receipts: N in the Review header counts what you've captured on this device today. Tap it to jump to Browse showing receipts dated today. (The count is by the day you captured; the list is by the date on the receipt, so a receipt from yesterday that you photographed today is counted but won't appear in that list.)
• If the AI couldn't read a receipt, the entry is still created and waits in Review with a note asking you to fill in the details, and a Retry parse button. You can also discard it.
• Banners appear above the queue when something needs attention: receipts with sync conflicts, and files that couldn't be imported at all. Both are things you tap when you're ready; neither interrupts you.

Browsing#

The Browse tab (on Mac, the Browse pane, ⌘2) is your ledger.

• Months collapse. Each month has a subtotal header, so a long history reads as a month-by-month summary. Older months start collapsed and the newest starts open. Tap a month header on iPhone and iPad; click the disclosure triangle on Mac. On Mac, Load older months at the bottom pulls in more history.
• "Viewing" versus filters. The Viewing: … pill at the start of the filter row controls which kinds of receipts are on screen at all: Reviewed, Pending, Archived. These are views, not filters: turning Archived on doesn't narrow your list, it widens it. Tap the pill to change them.
• Filters are separate, behind the funnel button at the top right (it fills in solid whenever a filter is active): category, merchant, client, project, currency, date range, and attachment type (image, PDF, or none). Every active filter shows as a chip you can dismiss, and one button puts everything back: Clear all in the filter sheet on iPhone and iPad, Clear filters on the Mac.
• Search covers merchant, notes, client, project, and category.
• Swipe a receipt to archive it, with an undo. Archiving moves a receipt out of the way; it doesn't delete anything. Archived receipts are hidden until you switch Archived on in the Viewing pill, and you can restore them the same way. (Deleting a receipt for good is a separate, confirmed action inside the receipt itself.)
• On the Mac, Browse is a full table with sortable columns, inline editing, multi-select, Bulk Edit… (⌘B), and a right-click menu including Show in Finder, Mark Reviewed, archive/restore, and export.

Browse never stops working. Searching, filtering, sorting, editing, archiving, restoring and bulk edit all keep running whether you have bought the app or not, and whether the trial has run out or not.

Reports#

Reports add up what you've spent. On Mac it's its own pane in the sidebar (⌘3). On iPhone and iPad it's the chart button at the top left of Browse.

What you get:

• Totals by category.
• Spend by month.
• A per-month average in the header.
• Tap anything to drill in. Tap a bar or a row (a category, a month, a merchant, a client or a project) and you land in Browse filtered to exactly those receipts.
• Export the report's receipts to CSV.
• Totals by merchant, by client, and by project. The merchant view shows your top merchants and folds the long tail into a single "Other" row.
• Year-over-year, comparing this year with last. Its year-to-date figure is measured through the last complete month, so a comparison made in mid-August isn't unfairly lopsided.
• A comparison chip that sums the current period against the one before it, and can expand to show which categories moved the most.

Reports have their own date scope, independent of whatever Browse happens to be showing: All time · This month · Calendar year · Fiscal year · Custom range. A Reset chip appears whenever you've strayed from your default. Reports also have their own filter button, which doesn't disturb Browse. Every part of Reports keeps working after the trial, fiscal year included.

Set the scope reports open at, and the month your fiscal year starts, in Settings ▸ Reports. That setting is stored in your folder, so it follows your data.

Reports cover expenses. A receipt with no currency recorded still appears in Browse, but totals are always shown in a single currency at a time; if a report covers more than one currency it reports the dominant one and says so rather than adding different currencies together.

Categories#

Settings ▸ Categories is the full editor: add, edit, delete, and reorder. The order you set is the order that pickers use. Categories are free, both the suggested packs and any number of your own.

Add suggested categories opens the guided picker at any time. It only ever adds.

Tax categories and payment sources have their own lists, with a one-tap seed of common US Schedule C tax lines if you want them. Each category can carry a default tax category so it fills in for you. On iPhone and iPad, all three lists can also be imported from a CSV if you already have one.

If you don't use these fields, switch them off under Fields in Settings and they disappear from the review and edit screens.

Multiple data sets#

Keep more than one completely separate set of receipts (say Personal and Business) and switch between them in Settings ▸ Storage ▸ Data sets (on Mac, Settings ▸ Data sets).

Data sets are free, and there is no limit on how many you keep. You can also re-point an existing one at a different folder whenever you like, which is a different thing from adding a second: Change folder… moves the set you have, Add data set… gives you another alongside it.

• Each data set is its own folder, in a location you pick. Nothing is shared between them.
• Adding or switching data sets never moves your files. Removing one clears only its search index. Your files stay exactly where they are.
• Data sets are per-device: add your folders on each device you use.
• Receipts shared, imported, or printed in always land in the active data set. On the Mac, each data set has its own watched inbox, and a folder is only swept while its data set is the active one.

Exporting#

Settings ▸ Export ▸ Export to CSV, or straight from what you're currently looking at: Export current view → CSV at the bottom of the Browse filter sheet on iPhone and iPad, and the export button on any report.

• Choose your date range and exactly which columns to include: date, merchant, amount, currency, category, tax category, payment source, client, project, notes, source, and needs-review. The app can remember your column choice for next time.
• Optionally include archived receipts.
• Receipt images can be left out of the CSV, or referenced in it as links to the files in your folder.
• The images themselves, as a bundle. Copied out alongside the CSV: a folder on Mac, a .zip on iPhone and iPad. Handy when the CSV is going somewhere the folder isn't, such as to an accountant.
• On the Mac you can also select rows in Browse and export just those (Export Selected to CSV…, or File ▸ Export to CSV…, ⌘E).

Export never stops working. Getting your own data out is not something you can lose, and you never needed the app for it anyway: the CSV is built from files already sitting in your folder, and you can copy them out by hand at any time.

When a receipt doesn't show up#

Occasionally a file can't be turned into a receipt at all: a password-protected PDF, an empty or damaged image, or a receipt file in your folder the app can't read. These used to fail silently. Now they're listed under Import problems:

• a "N items couldn't be added · View" bar above the Review queue, right after it happens, and
• a permanent row at Settings ▸ Help ▸ Import problems.

Each entry says what went wrong and what to do about it. Nothing interrupts you, nothing is written into your receipts folder, the list never leaves your device, and it's cleared when you quit the app.

On the Mac, a watched inbox files things away for you. Inside the folder you're watching:

• _processed/: the original of every receipt that was added successfully. The receipt itself is already safely in your folder; this is just the leftover.
• _failed/: files that looked like a receipt but couldn't be read. Moving them aside is deliberate: it stops the app retrying the same broken file forever. Fix a file and drop it back in whenever you like.
• Anything that isn't a receipt is left completely alone. A spreadsheet, a note, a saved web shortcut, a folder: not added, not moved, no message.
• Neither folder is ever emptied automatically. Clear them out whenever you want; your receipts don't live there.
• A large file still downloading is left alone until it's finished, so you never get half a receipt.

Your files (for the curious)#

Inside the location you chose:

Receipts OnHand/
  _config/                    your categories, tax categories, payment
                              sources, and settings (plain YAML)
  Expenses/
    2026/08/…                 one small .md file per receipt
    _attachments/2026/08/…    the receipt images and PDFs
    _archive/…                receipts you've archived

Everything is human-readable Markdown and YAML. Open the folder in Finder, the Files app, any text editor, or a notes app like Obsidian, with or without this app installed. Edit a field by hand and the app picks it up the next time it reads your files. None of that depends on whether you've bought the app.

The app's search index is disposable. If anything ever looks out of date, use Rebuild database (in Data sets) and it's rebuilt from your files.

You may also see an empty Mileage folder. It's reserved for a future feature and nothing uses it today.

Privacy#

• The AI runs on your device. Receipt images and text are never uploaded.
• No account, no analytics, no telemetry. The app's only network access is downloading the receipt-reading model, once.
• Your data's privacy is your folder's privacy. Keep the folder local and nothing ever leaves the device; put it in a cloud service and it's covered by that service's terms. Your choice, and you can change it.
• Buying the app changes none of this. The purchase is handled by Apple. The app adds no tracking of any kind for it, and nothing about you or your receipts is sent to us. We never see who bought it, and we never see a receipt.
• The open-source components the app is built on, and their full license texts, are in Settings ▸ About ▸ Third-party licenses: the complete texts, in the app, offline.

Troubleshooting#

"Reconnect your folder": iOS and macOS sometimes revoke a folder's permission, typically after a system update or after the folder moves. Tap Reconnect and pick the same folder. Nothing is lost.

A receipt seems to be missing in Browse: check the Viewing pill first (is Pending or Archived switched off?), then any active filters, then the search box.

Something looks out of date: pull to refresh in Browse (on the Mac, the Refresh button or ⌘R), or use Rebuild database under Data sets. Rebuilding is always safe: the index is recreated from your files, and your files aren't touched.

A shared receipt hasn't appeared: open the app. Shares are parsed by the app itself, which is part of everything staying on device. On iPhone and iPad, tap the notification the share posts to jump straight there.

A password-protected PDF won't import: that's deliberate. The app can't open it, and it refuses rather than guessing. Save an unlocked copy and import that.

A printed receipt didn't arrive (Mac): check that the folder is still set in Settings ▸ Watched inbox, and that it belongs to the data set you're currently using. If the receipt is sitting in the inbox's _failed folder, the file couldn't be read at all; check Import problems for the reason.

The model download won't finish: read the error message; it distinguishes a connection problem from an unreachable download source from a failed integrity check. If it simply won't work, Add manually… installs the two model files from disk.

FAQ#

Do I need an internet connection? Only to download the receipt-reading model once, and for your cloud provider to sync, if you use one. Capture, reading, review, browse, reports, and export all work offline.

Do I need an account? No. There's no account, no sign-in, and no subscription needed to reach your own data: it's plain files in your folder from the very first receipt.

Is it a subscription? No. The app is free to download, everything is unlocked for fourteen days, and after that one purchase covers iPhone, iPad and Mac together, with Family Sharing. There is nothing to renew and nothing to cancel. The fourteen days aren't a subscription either: no card, no sign-up, and nothing is charged when they end.

What stops after fourteen days? One thing: the app reading receipts for you. That's the camera, the share sheet, dropping files in, File > Import, printing to the app, the watched folder, Shortcuts and Services. Everything else keeps working forever, on every platform: Browse, search, every filter, all of Reports, CSV export with the image bundle, editing and archiving what you already have, as many data sets as you like, and typing a new expense in by hand.

Can I still add an expense without buying? Yes. Typing one in by hand is never part of the purchase, and there's no limit on how many you enter. What you buy is the app doing the reading for you.

What happens to receipts that arrive after the fourteen days? They're not lost and not rejected. Whatever you print, drop in, or leave in a watched folder stays exactly where you put it, the app tells you how many are waiting, and they're read the moment you buy. Nothing has to be imported twice.

Do I have to pay to get my data out? No. CSV export keeps working, including the column chooser, the date range, the link column and the image bundle. And your receipts are readable files in your own folder whether you export them or not.

Can I get my data out? It was never locked in. Your receipts are Markdown and YAML in a folder you own, and CSV export is there for spreadsheets and accountants.

What happens to my receipts if I stop paying? There is nothing to stop paying: the app is bought once, not rented. And either way your receipts are plain files in your own folder, readable in Finder, the Files app, a text editor or Obsidian, with or without this app installed.

Will I have to buy it again? Not for this version, ever. If a future major version ships that's worth paying for, it will be its own purchase, at an upgrade price for people who already own this one. Skip it and you keep every feature you have today, permanently.

Can I use my iPhone and my Mac together? Yes, point both at the same synced folder. One device editing at a time is the happy path; if two of them edit the same receipt while offline, the app spots the conflict when the files sync and asks you which version to keep. One purchase covers iPhone, iPad and Mac.

What happens if I delete the app? Your folder and everything in it stay exactly where they are.

Known limitations#

Things the app doesn't do yet, so you're not left looking for them:

• Mileage isn't implemented. The folder structure has a place reserved for it, but there is no way to record a trip today.
• Reports cover expenses only, and never add different currencies together.
• The watched inbox, the Services menu, and print-to-inbox are Mac only.
• Categories, defaults and report settings live in your folder and follow your data. Data sets, dismissed cards, and the "Today's Receipts" count are per device and don't sync.
• The Import problems list is cleared when the app quits: it's a session-only list, by design.
• The app can tell you where your folder is, not whether it's syncing. It will never claim your receipts are backed up.
• There's no bank or statement import. The app reads the receipts you give it, and nothing links to an account.

Questions or problems? Use the support link on the App Store listing.